Updates
The system is maintained in line with current legal requirements for legalizing foreign workers in Poland.
A system for legalizing foreign workers in Poland for staffing agencies and HR
Amarant helps staffing agencies and HR teams manage the full legalization cycle for foreign workers in Poland in one system. Employee cards, documents, residence and work deadlines, tasks, reminders, and compliance control are connected in one organized workspace.
Roles and permissions
Change history
Multiple client companies
Reports and exports
Pulpit kontroli procesu
Nova Logistics · 84 pracowników
Karta pracownika uwaga
Zbliża się termin pracy
Karta pokazuje dokumenty, powiązania i daty ważności.
Agenda
9 zadań
Zadania z statusem, terminem i kontekstem firmy.
Proces legalizacji kontrola
Dokument dodanyZezwolenie na pracę · PDF
gotowe
Termin wymaga działaniaZadanie w Agendzie dla osoby odpowiedzialnej
reguła
Zadanie w Agendzie
Termin pracy zbliża się i wymaga reakcji zespołu.
Eksport raportu
Dane pracowników i dokumentów dostępne jako PDF, CSV lub XLSX.
Capabilities
A system fitted to the daily work of an agency.
Amarant organizes the legalization process while staying practical for teams working across devices, languages, and access roles.
Adaptation
The system can be used from practically any Internet-connected device used in the company.
Language versions
The system is available in three language versions: Polish, English, and Ukrainian.
Team management
The system can be personalized for each user, while administrators get tools for managing work and reporting.
Results
Numbers that speak for themselves.
−78%
less time spent manually tracking document deadlines
3×
faster compliance report preparation
0
missed legal residence deadlines
100%
change history and key actions recorded in the system
Problem
Folders are not a control system.
The biggest risk is not the document itself. It appears when the deadline, company context, and next task are scattered across different tools.
Before Amarant: documents are scattered
Files sit in folders, deadlines live in spreadsheets, and decisions are buried in messages. It is hard to quickly check who owns the case and what needs to happen next.
01
Documents in many foldersEmployee files and data must be found in different places.
02
Deadlines outside the processResidence and work dates are tracked outside the team’s daily workflow.
03
Tasks hidden in messagesResponsibility for next steps disappears in conversations and arrangements.
04
No complete case historyIt is not immediately clear who changed a status, added a comment, or closed a task.
After implementing Amarant: data is organized in one system
The employee card, documents, residence and work deadlines, tasks, comments, and change history are connected in one place. The team sees case status and next actions without searching through many tools.
Employee cardPersonal data, company context, and employment context are visible in one view.
DocumentsDecisions, contracts, and attachments are connected to the right case.
Residence and work deadlinesValidity dates are visible together with responsibility for action.
Tasks and remindersAgenda shows what needs to be done, when, and in what context.
Change historyComments, statuses, and decisions stay attached to the case.
Process
From document to full control of the legalization process.
Documents, deadlines, procedures, Agenda tasks, and reports work in one system so the team can see every case stage without manually watching many tools.
Access model
Each role sees only what it should.
Access to data, tasks, and reports is controlled by context and role. The system separates agency scope, company scope, module scope, and specific permissions.
Testimonials
What our clients say.
"Before Amarant, we had an Excel file with deadlines and folders on a drive. Now documents, deadlines, tasks, and reports are in one place and visible to the whole team."
"The biggest difference is visible when handling many companies. We can work with different clients in one system while keeping documents, deadlines, and team responsibility organized."
"We support more than a dozen client companies, each with a slightly different workflow. Amarant gives us flexibility to manage cases separately for each company while controlling the process from one place."
Security
Employee data under full control.
The system is designed around RODO/GDPR principles and data security and encryption requirements. A flexible role model helps control access to information across the agency, client companies, and system modules.
RODO / GDPR
Personal data, documents, and deadlines are managed in an organized way, with room for retention, data export, and data subject request handling.
RODO
Data retention
Data export
Full action audit
The system records important case operations: status changes, comments, exports, logins, and user actions together with execution time.
Change history
Operation time
Secure access
Permissions can be split by role, company, and module, so users work only with the data they need for their task.
User roles
Company access
Data limitation
Pricing
Simple, transparent pricing.
No hidden fees. You pay for active users and companies in the system.
FAQ
Frequently asked questions.
Does Amarant replace an HR and payroll system?
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No. Amarant is a system for managing the legalization process: employee cards, documents, residence and work deadlines, procedures, Agenda tasks, and reports. It can work alongside an HR and payroll system as a separate environment for legalization control.
Can I start working right away?
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Yes. After registration, you can create employee cards, add documents, control deadlines, and work with Agenda tasks right away. Roles and access restrictions can be refined gradually when the team needs more detailed control.
Is data stored in Poland / the EU?
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Yes. All data is stored on servers in the European Union. The system is compliant with RODO requirements, and a data processing agreement is a standard part of each contract.
Can I move data from Excel?
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Yes. You can gradually organize spreadsheet data and move it into employee cards. After that, documents, deadlines, tasks, and action history are managed in Amarant instead of scattered files.
How do compliance rules work?
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Rules are configurable scenarios that the system checks automatically, for example when a work permit deadline is approaching. They can be defined by document type, company, or globally.
Start today
Sign up and start managing cases right away.
Do not postpone order for later. Add your first case today and see how quickly documents, deadlines, and tasks start forming one clear process.